«Return to Blog ListingExecutive Director Job Description – APPLY NOW

Position Title: Executive Director
Reports To: Board of Directors
Employee Classification: Full Time 
Starting Salary: $48,000/year
Start Date: August 1, 2021

Qualifications: The Executive Director should have a Bachelor’s degree in related field, non-profit management education preferred; must have experience in public speaking with the ability to communicate diplomatically and enthusiastically with others; must have a minimum five (5) years’ non-profit management experience; must have a successful track record of fundraising from multiple revenue sources that include the philanthropic, public, and private sectors; must have proven track record in grant writing, development, website and social media management, marketing, publicity, and community relations; must have minimum of five (5) years’ experience in working with a governing board, preferably in a non-profit environment; experience in budget preparation and financial management;  current PATH Intl. Membership; preferred equine experience.

Responsibilities:  Provide leadership and management to work effectively toward the fulfillment of the Organization’s mission, vision, values, and strategic plan. Plan, organize, lead, and oversee the funding, operational, financial, and administrative functions of the Organization. Priorities: fundraising, development, and capacity building.

Job Duties:

Fund Development 

  • Maintain a robust and effective fund development program.
  • Develop, promote, and oversee all fund development activities, including individual donor campaigns, annual fundraiser events, foundation and grant requests, earned income, and annual fund development calendar.
  • Collaborate with Fundraising Committee to achieve specific established targets, including contact with government resources, corporate contacts, and individual donors.
  • Work in conjunction with Board of Directors to develop and implement major giving efforts.
  • Routinely assess fund development goals and revise strategies as necessary.
  • Nurture and strengthen donor relations. Serve as point of contact for all current and potential donors.
  • Responsible for donor relations, including donor thank you letters, donation data collection, and donor database maintenance.
  • Oversee Grant Committee. Responsible for grant writing in collaboration with Grant Committee or raise funds to hire grant writer.


  • Promote and demonstrate a collaborative team approach with staff and volunteers to achieve the Organization’s goals and objectives.
  • Ensure the Organization is in compliance with its Policies and Procedures Manual.
  • Manage and coordinate information and database systems to best utilize technology in the internal and external communication with staff, volunteers, constituents, community, and interested parties.
  • Cultivate and manage vendor relations.

Financial/Fiscal Management 

  • Monitor all fiscal matters and ensure prudent and effective management of all resources.
  • Ensure fiscal solvency and transparency.
  • Ensure timely and accurate deposits of all earned income and donations.
  • Prepare and recommend an annual operating budget for Board approval, in consultation with the Program Director and Treasurer.
  • Ensure timely preparation of updated financial and other operational reports for the Board.
  • Oversee all accounting and payroll functions.
  • Maintain fiscal expenditure responsibility and accountability.
  • Work alongside Board-approved CPA to complete annual 990.
  • Maintain a complete awareness and thorough understanding of the Organization’s financial standing.
  • Evaluate planned and unplanned financial impacts on the organization and provide options and recommendations to the Board for implementing financial solutions.
  • Oversee maintenance of financial records for tax, reporting, and historical tracking purposes.


  • Manage day-to-day operational functions in a manner that is both professional and representative of the Organization’s mission, vision, values, and strategic plan.
  • Serve as a representative to outside organizations, interested individuals and groups, riders and families, and related organizations.
  • Cultivate community relationships, form partnerships, and manage contracts, as appropriate.
  • Oversee and ensure implementation of marketing, PR, and outreach strategy.
  • Serve as the Organization’s Human Resource official.
  • Ensure that the Organization operates in compliance with applicable laws and regulations.
  • Implement policies and procedures adopted by the Board. Ensure, in collaboration with the Program Director, that appropriate program activities, employee training, volunteer training, and equine training records are maintained in compliance with PATH Intl. Standards and Guidelines.
  • Maintain appropriate licenses, worker’s compensation, and insurance coverages.
  • Maintain an up-to-date working knowledge of significant developments and trends in the fields of equine-assisted activities and therapies (EAAT) and nonprofit management and administration.
  • Ensure the premises, physical assets, and riding resources are protected and maintained to the highest possible standard.
  • Ensure that the Organization’s Policies and Procedures Manual is routinely updated and implemented.
  • Ensure effective maintenance of the Organization’s database system.
  • Ensure ongoing compliance with PATH Intl. Standards and Guidelines and reaching accreditation goals.

Board Support/Relations 

  • Serve as management representative and staff liaison to the Board.
  • Attend all Board Meetings and Executive Committee Meetings.
  • Provide Executive Director report at the monthly Board Meeting.
  • Report to the Board on the performance of the Organization as it relates to development, fiscal management, operations, public relations, and personnel issues.
  • Implement Board directives and monitor results. Support Committee functions as agreed.
  • Develop and recommend to the Board the broad goals and objectives of the Organization.
  • Promote and participate in Board development, recruitment, and training.
  • Oversee the Fundraising Committee to maximize fundraising efforts.
  • Oversee the Grant Committee to maximize grant funding.
  • Maintain an awareness of all Committee meetings and attend when appropriate.
  • Collaborate with the Board in the development and implementation of Strategic Plan and other long-range planning efforts, including fund development strategies.


  • Directly supervise the Program Director.
  • Provide leadership and guidance to staff members in identifying challenges, solution planning, and decision making in carrying out their job responsibilities.
  • Evaluate bi-annual employee performance and growth compared to established mission and performance criteria.
  • Determine current and future staffing requirements, including position qualifications, necessary to accomplish Organization needs and, in consultation with the Program Director, program objectives.
  • Promote staff continuing education and professional development.
  • Promote a team environment, including effective, ethical communication, and conflict management with staff.
  • Conduct hiring and personnel management of direct report(s).
  • Ensure compliance with all federal and state employment regulations and legal requirements.
  • Ensure security of personnel records and confidential employee information.
  • Inform the Board about personnel matters.

Marketing and Community Relations 

  • Participate in public presentations and media releases to maintain and enhance the image of the Organization while promoting its activities and services.
  • Ensure a vibrant and user-friendly web presence.
  • Ensure social media networking efforts.
  • Publish quarterly e-newsletters.
  • Serve as point of contact for media and ensure appropriate contacts with the media.
  • Expand the Organization’s community presence.
  • Develop and implement a branding strategy.

Application Process:

Submit letter of interest and resume to info@nmctr.org
No phone calls or inquiries.